Recruitment and Contracts Administrator

Job Ref.No: 
Job Type: 
Publish Date: 
Monday, 28 August, 2023 - 15:16 to Thursday, 28 September, 2023 - 00:59

Due to ongoing business growth, we are currently recruiting for Recruitment & Contracts Administrator to join our team at eFlexes Staffing & Recruitment in Shannon, Co. Clare.   This is a fantastic opportunity for an experience Administrator, to work closely with our team to support our customer and business goals across a broad range of clients in the region.    Position will be offered as full- time permanent role.

 • Administration responsibility:

  • Meet and greet all potential candidates in the Reception area, review of experience and assessment of suitability
  • Timesheet processing to allow invoicing to be completed promptly
  • Provide backup for Payroll processing for all employees.
  • Prepare and issue employment contracts and contract extensions as they fall due and for all new employees.
  • Prepare setup sheets for new employees ensure that all information is in place to facilitate timely payroll processing.
  • Placement of advertisements on-line required to develop employee database.

 • Account Management:

  • Working the Operations Managers, carry out on site visits on regular/weekly basis as required with each customer
  • Document any issues arising while on site
  • Prepare and implement corrective action for review with the customer at the next visit.

Employee Database Development:

  • Develop an active database of potential employee using corporate portal, categorised by skills, experience, availability and flexibility, which can be used to fill client positions. Use on- line database to retrieve cv’s and load accordingly.
  • Maintain an electronic file for all available personnel which includes:
  • Interview Notes
  • Reference Checks
  • Employee Start up sheet
  • Copy of eFlexes/employee contract
  • Performance of assessment and management of same.

Sales Activity:

  • Develop and implement an email marketing plan which achieves interest from new customers, e.g. weekly email mail shots etc.
  • Monitor and raise our profile using Social Media for Recruitment & Contracting business
  • Working with the Management team, identify potential new clients, forward marketing information and set up business meetings/calls to present product/business offering
  • Develop and maintain an active customer list, with contact names, addresses etc.
  • Provides daily and weekly business information in terms of employee placement numbers
  • Proactively escalate any issues which could affect the achievement of the business plan.

Qualifications & Skills:

  • 3rd level qualification in Business or equivalent
  • 2 -3 years Administration experience
  • Proficiency in MS Suite, Microsoft Teams etc.
  • Excellent interpersonal skills
  • Must be a team player
  • Strong Organisational skills
  • Excellent communication skills both verbal & written
  • Strong attention to detail with the ability to prioritise work-load in line with business needs.

To organise immediate interview, email your cv to or call 087 6775980 to discuss in confidence.

Location Area: 
Classification Role: 
Office Administration