Facilities Management Administrator/Helpdesk Service Coordinator

Job Ref.No: 
Job Type: 
Publish Date: 
Friday, 20 October, 2023 - 15:05 to Sunday, 19 November, 2023 - 23:59

Our Shannon based Client, a successful provider of facility management services to both Irish and multinational companies, are currently recruiting a Facilities Management Administrator to join their team.

As FM administrator/Service Coordinator, you will play a crucial part in our planned preventative maintenance team. You will coordinate and provide administrative support for the technical services team, Operate the Helpdesk , prepare reports, and minutes, engage with third-party suppliers for quotations and maintenance schedules, liaise with clients where required, prepare PowerPoint presentations, and assist finance with month-end billing information via our FM CAFM system.

The Facilities Management Administrator will assist in organising project planning with the FM Managers, coordinate and provide support with bid submissions, new contract mobilisations, support other Business Functions (HR), Management as required—taking data from excel workbooks, updating CAFM master scheduler information.  Work closely with FM Operations, HR, Finance and Business. 


Required Skills & Competencies:

  • Strong knowledge of Microsoft Office, Excel comfortable to provide Pivot Tables of Data analysis, PowerPoint, Prepare Presentation Slides from input from FM Managers, Word- Report Preparation and formatting

  • Minimum of 2 years working experience in an admin support role, ideally in facilities admin role

  • Good communicator, written and verbal skills

  • Excellent telephone manner and interpersonal skills to support clients, suppliers and staff

  • Embraces collaboration and adapts to change and fast-paced industry 

  • Demonstrate an ability to multi-task and ability to solve problems

  • This is a responsible and demanding position requiring excellent organisational skills and a solid ability to coordinate technical staff and contractors

  • Experience of working with CMMS / CAFM systems -preferrable 

  • Service coordination of multi-disciplined mobile staff and contractors over multiple sites

  • Flexible to support as business requires across all functions. 


Apply today!  Email your CV to Jake.loughran@eflexe.com or call Jake on 085 800 7936 for further details.

Location Area: 
Classification Role: 
Office Administration