Reception & Office Co Ordinator

Job Ref.No: 
Job Type: 
Publish Date: 
Monday, 6 November, 2023 - 11:02 to Wednesday, 6 December, 2023 - 23:59

eFlexes have an exciting new opportunity for a Reception & Office Coordinator with a long-established multinational Co. Clare based client.

The Reception & Office Coordinator responsibilities will include all aspects of Reception and providing Administration Support to Facilities Team as required.   Position will be offered on an initial 6-month contract with significant opportunity for the longer term for the right candidate.  


  • Provide a courteous and professional front of house service for visitors and employees
  • Administrative duties including support for Facilities team and other departments within the organisation, including maintenance and update of various databases/records etc.
  • Filing, scanning, database maintenance and update.
  • Greet and engage visitors in a polite and professional manner and ensure that all relevant security protocols are consistently adhered to. 
  • Handle internal / external queries to resolution with efficiency on the phone and in person.
  • General upkeep of reception area / meeting rooms etc.
  • Administrative support for post etc.

Skills & Specifications:

  • Office Administration or related qualification.
  • Minimum 3-5 years relevant Reception/Administration experience.
  • MS Office – Outlook, Word, Excel, PowerPoint, Teams essential.
  • High level of accuracy and attention to detail.
  • Excellent interpersonal and communication skills.
  • Flexible, adaptable and discreet.
  • Proven organisation and time management skills.
  • Demonstrated ability to work within a global team environment.
  • Ability to work under pressure and prioritise workload
  • Experience in problem solving and working to tight deadlines.
  • Fluent English both written and spoken.


Location Area: 
Classification Role: 
Office Administration